Jobs & Internships
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Full-Time
Development & Grants Manager
New York Disaster Interfaith Services (NYDIS) is a 501(c)(3) non-profit faith-based federation of faith communities, human services providers and charitable organizations who work in partnership to provide disaster readiness, response, and recovery services to New York City. NYDIS also operates an affiliate nonprofit, the NYC Emergency Shelter Network (ESN). ESN leads advocacy initiatives, coordinates, and builds the capacity of congregation-based street homeless shelter services, asylum-seeker shelters, and service centers as well as homeless mitigation initiatives. NYDIS currently has a $40M annual operating budget and 75 employees.
The Development & Grants Manager (DGM) will provide oversight of all NYDIS grant development/writing as well as management and reporting related to NYDIS’ subgrants and re-granting funds. Reporting to the Executive Director and CEO, the DGM will collaborate with the Associate Executive Director and Senior Staff to manage development needs as well as grant writing and reporting. This role involves creating effective messaging, writing compelling grant proposals, and ensuring timely and accurate reports for grant-funded projects. The DGM will also play a key role in growing multi-year, unrestricted revenue and stewarding relationships with institutional funders and prospects as well as online giving by individuals that support our mission and that of the Emergency Shelter Network.
Responsibilities:
• Collaborate with Executive Staff and Board of Directors to develop and implement a comprehensive grant development strategy to secure funding from foundations, government contracts, and other entities.
• Research and identify new grant opportunities that align with NYDIS’ mission and programs.
• Develop and submit grant proposals & LOIs, ensuring compliance with funder and deadlines.
• Collaborate with program directors and staff to gather information and data for grant proposals and reports.
• Manage relationships with existing funders, providing regular updates and reports on grant-funded projects.
• Oversee the entire grant life cycle, including grant writing, reporting, and compliance.
• Create and implement virtual/social media fundraising events and campaigns.
• With the Associate Executive Director, lead the organization’s social enterprise initiatives, identifying opportunities for revenue generation and mission-driven impact.
• With the Associate Executive Director, develop and implement business plans for social enterprise projects, including market analysis, financial projects, and sustainability plans.
• Manage a portfolio of institutional funders and prospects, overseeing the team-wide grant deliverable process for institutional fundraising.
• Contribute to the growth of multi-year, unrestricted revenue and steward relationships with institutional funders and prospects supporting culture change and policy initiatives.
• Support prospecting and solicitation of new institutional funders and adapt written materials for individual donors and family foundations – with quick turnaround on content related to new opportunities for program growth.
• Steward a portfolio of key donors giving five and six-figure grants for general operating support and/or supporting culture change and policy campaigns.
• Conduct proactive research to identify new potential funders and collaborate with executive leadership and program leads to cultivate strategies for prospects.
• Develop written content to support program priorities, including grant reports, proposals, organizational case statements, briefing decks, concept notes, questionnaires, and application forms.
• Build positive and collaborative inter-departmental working relationships across program and executive staff.
• Assist Senior Staff & Program Directors in building infrastructure for quality reporting on organizational metrics.
• Represent the organization at relevant conferences, events, and networking opportunities.
• Other duties as assigned.
Qualifications:
• Bachelor’s degree required; master’s degree preferred.
• 3-5 years of previous experience in nonprofit development and/or grant writing and management
• Experience in grant development for social enterprises, or a related field within the nonprofit sector
• Proven success in securing grants from various sources and managing the entire grant life cycle.
• Strong project management and organizational skills with acute attention to detail.
• Demonstrated success in creating effective messaging and polished materials for external audiences, online fundraising and social media promotion of events as well as including nonprofit grant proposals and reporting.
• Developing and implementing social enterprise initiatives preferred
• Proven ability to work independently and as part of a high-performing team in a fast-paced, experimental organization.
• Exceptional written and verbal communication skills
• Ability to build and maintain close relationships with funders, partners, and stakeholders.
• Innovative entrepreneurial mindset
• A sense of humor and ability to make others feel heard and seen.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media.
Salary range, $75,000-$85,000, commensurate with experience – with excellent benefits.
No Phone Calls: Send Cover Letter, Resume & 3 Professional References to jobs@nydis.org
All qualified candidates should apply; candidates from ethnic and religious minorities are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.
Executive Assistant to the Executive Director & CEO, New York Disaster Interfaith Services
New York Disaster Interfaith Services (NYDIS) is a 501(c)(3) non-profit faith-based federation of faith communities, human services providers and charitable organizations who work in partnership to provide disaster readiness, response, and recovery services to New York City. NYDIS’ affiliate, the NYC Emergency Shelter Network (ESN) coordinates and builds the capacity of congregation-based street homeless shelter services and advocacy as well as Asylum-Seeker shelters and service centers along with homeless mitigation initiatives. NYDIS currently has a $40M annual operating budget and up to 75 employees.
Join our dynamic team as the Executive Assistant, reporting directly to the Executive Director & CEO while also supporting the Associate Executive Director. In this dual role, you’ll not only provide essential executive support but also play a pivotal role in managing the public image and social influence of our leaders. If you’re a creative go-getter with a sense of humor and knack for executive support, project management and a passion for shaping public perceptions, we want you on our mission-drive and community-oriented team.
Responsibilities include, but are not limited to:
• Manage day-to-day administrative needs with flair, including scheduling, expense reports, and email management – with a central focus on supporting project and timeline management across the organization.
• Act as a “gatekeeper” and “gateway,” creating win-win situations for direct access to the Executive Offices and proactively managing all matters with confidentiality while triaging all communications.
• Ensure adherence to project management deadlines and keep comprehensive minutes or other records for internal and external meetings with senior staff and external stakeholders.
• Collaborate with Executive Staff, Program Directors, Development Manager and ensure timely completion of projects, reports, and special initiatives, infusing creativity into the process.
• Vet, prioritize, and artfully draft, edits, and proofread emails and correspondence on behalf of the ED & AED.
• Work closely with the ED and AED to keep them well-informed of commitments, special dates, travel, and follow-up appropriately.
• Organize event/meeting/gala logistics, including catering, guest lists and set-up/breakdown.
• Develop and execute strategies to enhance the public image of the ED and AED, leveraging social media and other channels.
• Collaborate with the leadership & communications teams to ensure consistency in messaging and branding.
• Monitory and engage in relevant online conversations, acting as a positive influence for the organization.
• Help maintain files, records, and archives for all Board-related materials, incorporating fresh perspective.
• Proactively support the scheduling of Board members, embracing technology and modern tools.
• Manage consulting projects as needed/required by the President of the Board of Directors.
Qualifications:
• Requires a bachelor’s degree.
• 2-5 years recent experience in nonprofit project management and executive support experience.
• Intuitive, poised, unflappable, and proactive go-getter with a no task to big or small mentality.
• A good sense of humor and the ability to artfully deliver good and bad news.
• Tech savvy – with proficiency in the Microsoft Office Suite – especially Excel and Outlook
• Demonstrated ability to work with diverse religious and secular stakeholders and maintain positive working relationships with volunteers, staff, donors, and Board members.
• Exceptional written and verbal communication skills – especially proof reading
• Proven ability to navigate complex interpersonal relationships, promote positive staff morale and culture.
• Must demonstrate sound judgment and discretion, ability to manage confidential information.
• Must be able to work well under pressure and multi-tasking.
• Impeccable attention to detail.
• Self-aware, self-confident and ability to make others feel seen, heard and valued.
Salary range, $75,000 to $85,000, commensurate with experience – with excellent benefits.
No Phone Calls: Send Cover Letter, Resume & 3 Professional References to jobs@nydis.org
All qualified candidates should apply; candidates from ethnic and religious minorities are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.
Human Resources Manager
New York Disaster Interfaith Services (NYDIS) is a 501(c)(3) non-profit faith-based federation of faith communities, human services providers and charitable organizations who work in partnership to provide disaster readiness, response, and recovery services to New York City. NYDIS’ affiliate, the NYC Emergency Shelter Network (ESN) coordinates and builds the capacity of congregation-based street homeless shelter services and advocacy as well as Asylum-Seeker shelters and service centers along with homeless mitigation initiatives. NYDIS currently has a $40M annual operating budget and up to 75 employees.
Reporting to the Executive Director & CEO, the Human Resources (HR) Manager will play a pivotal role in the development and oversight of all HR functions for NYDIS and our affiliate, the Emergency Shelter Network. The position requires a strategic thinker with an entrepreneurial mindset to create and/or manage existing HR processes while fostering a positive work culture and aligning HR strategies with NYDIS’ pending strategic planning process. The HR Manager must enjoy working within a small, multi-faith and DEIB (Diversity, Equity, Inclusion and Belonging) centric environment that is mission- and results-driven with a focus on community. The ideal candidate will have experience and expert knowledge of current best practices in HR policies and procedures, excellent communication skills, written and verbal, ability to work independently and the ability to handle confidential matters with discretion.
Responsibilities include, but are not limited to:
HR Administration & Support
• Assist in the execution of existing or development and implementation of new HR policies and procedures to ensure compliance with applicable laws, regulations, and best practices.
• Stay informed of changes in labor laws and ensure organizational compliance.
• Collaborate with senior leadership to align HR policies with organizational objectives.
• Participate in the development and execution of NYDIS pending 2024 strategic planning process.
• Provide administrative support for HR functions, including maintaining employee records, managing documentation, and handling routine human resources paperwork. (NYDIS currently uses Bamboo).
Recruitment & Talent Acquisition
• Assist in the full recruitment lifecycle, from the development of the job descriptions, posting of job openings, screening of resumes, and coordination of interviews and background checks/references checks.
• Work closely with directors and managers to identify staffing needs and develop effective recruitment strategies to target the diverse populations served by NYDIS and ESN administrative staff and programs.
Onboarding & Offboarding
• Coordinate and facilitate the onboarding process for new employees, ensuring a smooth integration into the organization – including conducting all new staff orientations and developing training standards.
• Manage the offboarding process, conduct exit interviews and process necessary paperwork.
Performance Management
• Oversee the performance management process, including goal setting, feedback, and performance evaluations.
• Provide guidance and support to directors and managers on performance-related matters.
• Implement an HRIS system to maintain employee records.
Employee Relations
• Address employee relations matters, providing guidance and support to employees and supervisors.
• Contribute to fostering a fun, positive and grateful workplace culture with employee engagement initiatives.
Compensation & Benefits
• Administer with CFO employee benefit programs and ensure accurate record-keeping.
• Respond to employee inquiries and provide information and support to employees regarding benefits.
• Conduct periodic reviews of salary structures, ensuring competitiveness in the marketplace.
Qualifications:
• Requires a bachelor’s degree in Human Resources, Business Administration, or a related field
• 3-5 years of nonprofit HR experience
• SHRM-CP or SHRM-SCP certification is preferred.
• Strong knowledge of employment laws and regulations
• An innate commitment to DEIB and a practitioner of religious literacy and competency.
• Tech savvy – with expert proficiency in the Microsoft Office Suite – especially Excel and Outlook
• Demonstrated ability to work with diverse religious and secular stakeholders.
• Exceptional written and verbal communication skills. Bi-lingual candidates are encouraged to apply.
• Proven ability to navigate complex interpersonal relationships, promote positive staff morale and culture.
• Must demonstrate sound judgment and discretion, ability to manage confidential information.
• Must be able to work well under pressure while multi-tasking.
• Impeccable attention to detail.
Salary range, $80,000 to $90,000, commensurate with experience – with excellent benefits.
No Phone Calls: Send a Cover Letter, Resume & 3 Professional References to jobs@nydis.org
All qualified candidates should apply; candidates from diverse backgrounds are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.
Senior Accountant
New York Disaster Interfaith Services, (NYDIS) is a 501(c)(3) faith-based federation of faith communities, human services providers, and charitable organizations that work in partnership to provide disaster readiness, response, and recovery services to New York City.
NYDIS is seeking a Staff Accountant, with immediate availability to work from our Midtown Manhattan office. Reporting to the Chief Financial Officer and working under limited supervision, the Staff Accountant is responsible for various activities including state and federal grant reporting and invoicing, allocating payroll, providing accounts payable and receivable support and tracking grants and donations, among other functions.
Duties include:
• Independently performing day-to-day finance/accounting functions of NYDIS, including scheduling vendor and contractor payments, payroll/benefits administration, month-end closing entries, and assisting with annual audit;
• Collaborate with program staff to track and invoice monthly contract deliverables on all contracts and grants;
• Coordinate with CFO to ensure monthly contract billing complies with contract stipulations;
• Reconcile invoices with contract payments and maintain program financial records;
• Perform general QuickBooks office accounting, including payment preparation, bank deposits and payments to vendors;
• Track program expenditures/allocations and produce regular budget updates and/or reports;
• Track grant distribution to clients in collaboration with program staff;
• Meet regularly with CFO and the executive staff to review allocations and program reviews;
• Complete bank reconciliations, credit card allocations, check request processing and account reviews;
• Other duties as assigned by senior staff.
Qualifications include:
• Experience working with nonprofits and/or religious institutions
• Highly organized and detail-oriented
• Positive energy and ability to work collaboratively with a small staff
• Experience in QuickBooks and/or other accounting software
• Experience supporting multiple large contracts simultaneously
• Experience reconciling balance sheet accounts, entering journal entries and month-end close
• Proficiency in grant and contract reporting backup documentation
• Proficient in Microsoft Office, particularly Excel with pivot table proficiency
• Exceptional communication and interpersonal skills, in person, written and on the phone with internal and external clients
• All applicants will be given a federal background check and narcotics drug test prior to employment
• Any NYDIS staff who work in our office or directly with clients must be fully vaccinated against COVID-19
Education and/or Experience:
• Business or accounting degree and/or equivalent experience required
• Minimum of three years’ experience in accounting, specifically in nonprofit accounting.
Immediate Availability. Salary range, $80,000 to $90,000, commensurate with experience – with excellent benefits.
All qualified candidates should apply – candidates from ethnic and religious minorities are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.
How to Apply:
Send Cover Letter, Resume & three Professional References to jobs@nydis.org. No phone calls.
Shelter Operations Manager (Bi-Lingual), Asylum Seeker Shelter Services
New York Disaster Interfaith Services (NYDIS), a 501(c)(3) non-profit faith-based federation of faith communities, human services providers and charitable organizations who work in partnership to provide disaster readiness, response, and recovery services to New York City. Our affiliate, the NYC Emergency Shelter Network (ESN) coordinates and builds the capacity of congregation-based street homeless emergency shelter services and advocacy across 50 shelters in all five boroughs and is now expanding its programming to Asylum-Seeker shelters.
Reporting to the Managing Director for the NYC Asylum Seeker Shelter Services program, the Manager(s) are responsible for the vetting, training, oversight of daily operations and contract compliance or reporting for up to 10 asylee shelters and one asylee hospitality center. Managers will develop collaborative relationships with shelter staff and regularly assess the satisfaction and unmet needs of the asylee/migrant immigrant populations in each shelter.
Duties include:
• Collaborate with Shelter Outreach Coordinators to vet, credential, equip/supply, and conduct training for all shelter personnel in providing exceptional shelter support that is culturally competent for all guests.
• Coordinate with Managing Director and other Managers to develop all training and resources/tools in compliance with existing contracts.
• Working as a team of five managers, to provide seven day a week staff coverage for all guest placements. Flexible hours are required – with the need for 24/7 emergency availability rotating with team members.
• Visit each shelter site in your portfolio of 10 once a week – twice a month during hours of operation from 7PM to 7AM – as well as weekly inspections of the Hospitality Center.
• Interact regularly with Shelter Placement Manager(s) to monitor guest movement within the NYC HOST System, a secure virtual asylee bed management system, screen, track, allocate, monitor, and reassign or discharge asylee guests in our 950-bed program across 50 shelter sites – to always monitor and assure a minimum of 18 of the 19 beds are occupied at all shelter sites.
• Track all guest conduct violations, reportable incidents, and complaints.
• Working closely with the Contracts & Compliance Director to complete all necessary daily, weekly, and monthly reports and data collection.
• Coordinate with NYDIS’ Finance team on all shelter billing, invoicing and documentation needs of shelters.
Qualifications include:
• 1 – 2 years’ experience working with asylee, immigrant and/or homeless populations is required.
• A working knowledge of New York City, its neighborhoods and immigrant communities
• A working knowledge of New York City faith communities preferred.
• Exceptionally well organized and detail oriented.
• Verbal and written fluency in Spanish or West African languages preferred
• Experience in Microsoft Office, databases, internet & social media use.
Education and/or Experience:
• Bachelor’s degree or equivalent experience required.
Salary range, $70,000 to $80,000, commensurate with experience – with excellent benefits.
No Phone Calls: Send Cover Letter, Resume & 3 Professional References to jobs@nydis.org
All qualified candidates should apply – candidates from ethnic and religious minorities are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.
Warehouse & Inventory Manager
New York Disaster Interfaith Services (NYDIS) is a 501(c)(3) non-profit faith-based federation of faith communities, human services providers and charitable organizations who work in partnership to provide disaster readiness, response, and recovery services to New York City. NYDIS’ affiliate, the NYC Emergency Shelter Network (ESN) coordinates and builds the capacity of congregation-based street homeless shelter services and advocacy as well as Asylum-Seeker shelters and service centers along with homeless mitigation initiatives. NYDIS currently has a $40M annual operating budget and up to 75 employees.
The Warehouse & Inventory Manager plays a crucial role in the smooth and safe management and operation of our warehouse, located in Industry City in Brooklyn from which shelter supplies, clothing and disaster response equipment are distributed across the five boroughs. The ideal candidate will have a strong background in inventory and distribution management, staff supervision experience, excellent organizational skills, and a passion for making a difference in the community. This position requires a detail-oriented individual who can effectively coordinate the receiving, storage, and distribution of shelter supplies and clothing donations to over 50 shelter and operations sites. The Warehouse & Inventory Manager will report directly to NYDIS’ Director of Operations and will work onsite at our Brooklyn Warehouse. Saturday or Sunday hours will be required in addition to 4 weekdays – days and evenings.
Responsibilities include, but are not limited to:
• Provide day-to-day management and supervision of the warehouse, two staff, and, when onsite, volunteers.
• Collaborate with the Assistant Warehouse Manager to maintain, operate and schedule Sprinter Van use.
• Coordinate all Warehouse Operations and NYDIS Program needs in collaboration with Senior Staff
• Manage delivery scheduling with donors and their trucking/shipping contractors.
• Maintain accurate and up-to-date inventory records of all items received and/or donated to NYDIS.
• Implement and enforce efficient inventory control procedures to track donations, purchases, and distributions.
• Collaborate with NYDIS’ Volunteer Manager to facilitate volunteer sorting and inventory of goods.
• Coordinate the timely and accurate distribution of clothing and supplies to a vast network of sites.
• Collaborate with Site Operations Managers to fill supply and clothing requests in a timely manner.
• Train and supervise volunteers to assist with warehouse inventory.
• Provide guidance and support to volunteers to ensure a positive and productive working environment.
• Using NYDIS’ Inventory Software, track inventory and generate regular inventory reports on inventory counts distribution activities, and other relevant metrics.
Qualifications:
• Bachelor’s Degree in Business, Logistics, or a related field is preferred.
• 3-5 Years experience in inventory management and control, preferably in a warehouse setting.
• Knowledge of best practices in inventory control and distribution for nonprofit organizations.
• Physically able to operate a Pallet Jack and experience driving Sprinter Vans or similar vehicles.
• Driver’s license with clean driving record.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal skills.
• Ability to collaborate with diverse groups, including volunteers.
• Must be able to work well under pressure while multi-tasking.
• Impeccable attention to detail.
Salary range, $65,000 to $70,000, commensurate with experience – with excellent benefits.
No Phone Calls: Send Cover Letter, Resume & 3 Professional References to jobs@nydis.org
All qualified candidates should apply – candidates from ethnic and religious minorities are strongly encouraged to apply. NYDIS does not discriminate against any individual or group for reasons of age, color, creed, culture, gender, gender identity, marital status, mental or physical disability, national origin, religion, sexual orientation, or race.